office administrative assistant

  • Work Term: Permanent
  • Work Language: English
  • Hours: 32 hours per week
  • Education: College/CEGEP
  • Experience: 5 years or more

  • Work setting

  • Business services

  • Tasks

  • Coordinate the flow of information within the team
  • Schedule and confirm appointments
  • Type and proofread correspondence, forms and other documents
  • Conduct research
  • Perform basic bookkeeping tasks
  • Proposal preparation
  • Provide clients with information
  • Prepare tenders and quotations
  • Prepare proposals
  • Prepare expense and income reports
  • Prepare and format page presentation
  • Perform clerical duties, such as maintain filing systems
  • Maintain inventory of supplies
  • Invoice clients
  • Greet customers
  • Compile, verify, record and process applications, licences, permits, contracts, registrations, requisitions, and other forms and documents
  • Prepare price quotations
  • Develop templates
  • Develop portfolio of marketing materials
  • Open and distribute regular and electronic incoming mail and other material
  • Enter client information in databases
  • Compile data to prepare documents

  • Computer and technology knowledge

  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • MS Office
  • Quick Books
  • Adobe Acrobat Reader
  • Electronic mail
  • Website creation and management software
  • Computerized bookkeeping system
  • WordPress

  • Technical terminology

  • Business

  • Area of specialization

  • Business process management

  • Transportation/travel information

  • Willing to travel

  • Work conditions and physical capabilities

  • Ability to work independently
  • Attention to detail

  • Personal suitability

  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Judgement
  • Organized
  • Team player
  • Accurate
  • Reliability
  • Dependability
  • Quick learner

  • Screening questions

  • Are you authorized to work in Canada?
  • Are you available to start on the date listed in the job posting?
  • Are you willing to relocate for this position?
  • Do you have experience working in this field?
  • Do you have the equipment you need to work from home (like internet and a workspace)?
  • Do you live near the job location?
  • Do you meet the language requirements listed in the job posting?

  • Other

  • Use of artificial intelligence

  • Employment terms options

  • Day

  • Workplace information

  • Hybrid

  • Health benefits

  • Dental plan
  • Health care plan

  • Financial benefits

  • Group insurance benefits
  • Life insurance

  • Support for persons with disabilities

  • Applies accessible and inclusive recruitment policies that accommodate persons with disabilities

  • Support for Indigenous people

  • Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers

  • Support for mature workers

  • Applies hiring policies that discourage age discrimination

  • Supports for visible minorities

  • Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)
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